A Step-by-Step Guide on How To Use Microsoft Teams in .How to Host a Video Conference on Microsoft Teams

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- Using video in Microsoft Teams

 

You can reply and attach a detailed agenda as a document by clicking the paperclip icon. Recent versions of macOS, for instance, require you to grant some permissions in System Preferences. To test your device, click the Teams icon on the left toolbar. Then at the upper right, click the Meet button. On the video meeting panel that opens, click the Join now button on the lower right.

If you plan to share your screen during the meeting, click the icon of an upward arrow inside a square in the meeting controls toolbar along the top of the screen. This will open a panel that lets you share your screen, an app window, or other content.

If Teams needs permission to share your screen, it should pop up a message requesting this access. Find Microphone , Accessibility , and Screen Recording in the list on the left and check the Microsoft Teams boxes for them as well. Marquette University offers more details and troubleshooting tips. If you use a Mac, you might need to head to System Preferences to grant Teams permission to use the camera and microphone and share your screen.

Likewise, if any of your invitees are new to video meetings with Teams, request that they arrive 10 minutes early. It gives you real-time tips as banner notices that pop up along the top center of the screen on how to improve your performance, such as the words you choose to say, your pace, and even your expressions and body language.

Microsoft plans to implement a version of Speaker Coach for use during Teams meetings sometime in spring But in the meantime, you can still use it as a way to practice giving a PowerPoint that you will present to others in a Teams video meeting. What are Microsoft Teams video conference calls used for? Microsoft Teams meetings are used by organizations to conduct: Internal meetings with remote staff External meetings with remote clients Job interviews Training programs Online events with up to 10, participants.

How to set up a Microsoft Teams video conference Set up your Microsoft Teams video conference using the following steps. Microsoft Teams features Most of the key benefits of Microsoft Teams are in its features. Show participants This option shows a list of participants in the meetings and gives the organizer the option to mute others. Show conversation This is the meeting chat feature.

File-sharing: One of the most useful features of this function is the ability to upload and share files directly into the chat. More options This menu includes the following useful features: Device settings: Choose and adjust audio and camera devices.

Meeting options: Adjust lobby waiting room settings and allow others to present and unmute themselves. Meeting notes: This feature means that the notes you take will be shared with others and are accessible during and after the meeting. Notes are made available to others via the chat feature.

Meeting details: Click to copy join information to share with others. Gallery mode: Choose how many people will be visible on your screen at once. Background settings: Blur your background, choose a virtual background, or upload your own. Live captions: This AI feature will detect what is said in a meeting and present real-time captions. Designed to make meetings more inclusive for people who are hearing-impaired, this feature may not work if participants speak at the same time or fail to speak clearly.

Only available in English for now. Meeting recording: Record the video and audio of your meeting. After you stop the recording, it will be made available in the chat feature and saved to your Files menu in Microsoft Teams. Be sure to let all participants know that the meeting is being recorded. Dial pad: Allows users to make phone calls via Teams. Turn off incoming video: Enables the organizer to turn off the view of someone using their webcam.

Breakout rooms This feature, which Microsoft began rolling out in December , enables the organizer to create sub-meetings within the main Teams meeting.

Image: Microsoft Tech Community Four best-practice tips for using Microsoft Teams video conferencing Here are four best-practice tips for running a Microsoft Teams meeting. Help others prepare for the meeting Just like an in-person meeting, it helps to give others plenty of information to let them know what to expect. Toggle your settings before the meeting starts Before you click join meeting , you have the option to turn your video on or off, toggle your microphone, and choose or blur your background.

Be an active meeting facilitator Make sure the meeting runs smoothly by taking an active facilitation role. Try for free. Loved this? Subscribe, and join , others. Get our latest content before everyone else. Unsubscribe whenever. Meetings settings are used to control whether anonymous users can join Teams meetings, set up meeting invitations, and if you want to turn on Quality of Service QoS , set the ports for real-time traffic.

These settings will be used for all of the Teams meetings that users schedule in your organization. Meeting policies are used to control what features are available to users when they join Teams meetings. You can use the default policy or create one or more custom meeting policies for people that host meetings in your organization.

To learn more, see the Meetings in Microsoft Teams tutorial. Audio Conferencing provides organizations with additional entry points to any meeting ad hoc or scheduled by allowing meeting participants to join via public switched telephone network PSTN by dialing in using a traditional land line, private branch exchange PBX , or mobile phone.

When you're ready to roll out Audio Conferencing, see the in-depth Audio Conferencing rollout guidance. For an optimal meeting experience in Teams, consider using Teams devices such as room systems, phones, headsets, and cameras.

To learn more, see Teams devices for intelligent communications. Use activity reports to see how users in your organization are using Teams. For example, if some don't use Teams yet, they might not know how to get started or understand how they can use Teams to be more productive and collaborative. Your organization can use the activity reports to decide where to prioritize training and communication efforts. Bandwidth planning lets organizations estimate the bandwidth that will be required to support meetings across their wide area networks and internet links so they can confirm that the network is correctly provisioned to support a scaled out meeting service.

Teams won't let users schedule meetings or live events when they're offline or running with limited bandwidth. Users can record their meetings and group calls to capture audio, video, and screen sharing activity. There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and search for important discussion items in the transcript.

The recording happens in the cloud and is saved in Microsoft Stream, so users can share it securely across their organization. To find the recording for a meeting, go to the meeting conversation. At launch you'll be able to opt-in to this experience, in November you'll have to opt-out if you want to continue using Stream, and some time in early we'll require all customers to use OneDrive for Business and SharePoint for new meeting recordings.

To learn more, see Teams cloud meeting recording. Teams live events policies are used to manage event settings for groups of users. Here are the steps to create teams and channels in Microsoft Teams: 1. Make your choice based on how you want to organize your platform: Private: If the team should only have a few specific members, select Private. Public: Best for teams with changing members. By default, Microsoft Teams creates a general channel for all team members. Step 2: In the pop-up window that appears, you can: Select a channel name.

Add a channel description. Change privacy settings to allow access to every team member or only a select few members. B For mobile Step 1: In the mobile app, click on the Teams icon at the bottom. Click on the small camera icon under the compose box. B For mobile Step 1: Open the Microsoft Teams mobile app and go to the chat you want to start a video call with.

Three Additional Features Of Microsoft Teams Here are three features that make Teams an excellent communication tool for remote as well as in-office teams: 1. With Microsoft Teams, you can: Host live events for upto 10, attendees Record live events for audiences to stream after the broadcast Allow limited access to the broadcast or make them public. Instant Messaging Since Microsoft Teams is a collaboration tool, it has an instant messaging feature to keep the team connected.

It lets you: Have a quick group chat or hop on a video call. Move email replies from your Outlook inbox into a quick chat.

 

How to Use Microsoft Teams Video Conference | GoSkills.

 

Step 3: To create your new team, give it a name, add a description and set the privacy settings. Add a name for the channel and a description if you wish to. You can add members at this stage itself, or skip this step and add members later.

Step 2: If you want, you can add a subject to the video call. Step 1: Open the Microsoft Teams mobile app and go to the chat you want to start a video call with. Participants can answer from either of their desktop or mobiles. Now that you know how to set up video calls, you can easily hold online meetings and discussions with your team members! This way, people can clear their schedules for the meeting and sync it with their calendars.

Step 4: Add a title for the meeting, invite participants and add other details. Step 3: Set the start time and end time for the meeting. Write a description as well. Here are three features that make Teams an excellent communication tool for remote as well as in-office teams:. Since Microsoft Teams is a collaboration tool, it has an instant messaging feature to keep the team connected. Microsoft Teams integrates with tons of workplace apps to help streamline your communication across various platforms.

Here are a few tips to make the most of it. Microsoft Teams allows you to work on shared Word, Excel or PowerPoint files without leaving its interface. Now that you know how to set up and use Microsoft Teams, your organization can collaborate easily with its powerful features.

Subscribe to our mailing list and get interesting stuff on remote working and productivity to your email inbox. We respect your privacy and take protecting it seriously. But how do you go about using Microsoft Teams? After all, while Microsoft Teams is an effective tool, it can be confusing!

This article contains: Click on the links below to jump to a specific section What Is Microsoft Teams? Teams can help you: Create dedicated channels for specific tasks or teams. Record audio and video meetings. Easily share your screen with team members for detailed explanations. Quickly search through archives using its command box. Just follow this simple step-by-step guide to use Teams the right way.

Create an Account A For desktop Step 1: Go to the Microsoft Teams webpage and click on the profile icon at the top-right corner of the screen. B For mobile To create a Microsoft account on your mobile, download the app and follow the same instructions mentioned above. Here are the steps to create teams and channels in Microsoft Teams: 1. Make your choice based on how you want to organize your platform: Private: If the team should only have a few specific members, select Private.

One of the features offered by Teams is video conferencing, which lets you connect with your colleagues or friends without any hiccups. You can host a Teams video conference on your Windows, either through the Teams app or from your browser. To conduct a conference through the Teams app, follow the steps below:. If you want to avoid dealing with the app, you can launch the conference from your browser itself.

Your meeting will be launched as soon as you choose the Meet now option. For instance, you can add additional participants directly during an ongoing conference.

To do that, click on the Show participants options. Then, on the right-hand side, you can enter the name or email address to add a participant. You can also schedule video conferences well in advance from the Calendar section.

Once in, set the Title, Date, Location, and, last but not the least, the details about your meeting.